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Monday, February 16, 2015

The 15 function-key strokes everyone should know to zip around Microsoft Office | IT News

The 15 function-key strokes everyone should know to zip around Microsoft Office | IT News

Despite Microsoft Office's evolution toward menu-driven shortcuts, it's worth remembering those funky Fn keys still serve a purpose. As part of key combos in Word, Excel, and Outlook, they make it easier and faster to perform commonly used commands. Here are 15 of the most essential function-key strokes. Once you get the hang of two-fisted input using the mouse and keyboard shortcuts, you'll find yourself shaving hours off your projects. Universal keystrokes 1. Help F1 is the Help key in almost every software program available, including all the Microsoft products. Ctrl+F1 displays or hides the ribbon menu bar in Word and Excel. 2. GoTo F5 is the GoTo key in both Word and Excel. Excel displays a dialog box prompting for a cell reference such as B55 or G12. Word's dialog box prompts for 13 different locations, including the page, section, line, table and graphic. 3. Toggle between documents Ctrl+F6 toggles between multiple Word documents when you have more than one open, or between worksheets when you have more than one Excel file open. 4. Spell Check F7 opens the Spell Check dialog box in Excel, Word, and Outlook. 5. Save Shift-F12 saves the current document, spreadsheet, or whatever task is currently open in Outlook (email, contact, task, etc.). F12 opens the Save As dialog box in Excel, Word, and Outlook, then prompts for a new filename. Word 6. Change Case Shift-F3 toggles the case of the selected text (in Outlook as well), rotating from sentence case to uppercase to lowercase and so on. Just highlight the text you want to format and continue to press Shift-F3 until the case you want appears. No more deleting text when you accidentally press the Shift key in the middle of a word or forget the Caps Lock key is turned on. 7. Repeat last action F4 repeats the last action you performed. For example, create a text box, insert a graphic, or draw a line, then press F4 and the action is duplicated. 8. Thesaurus Shift-F7 opens the Thesaurus dialog and suggests synonyms for the selected word. 9. Disable hyperlinks Hyperlinks can be deactivated one at a time through the right-click menu. But removing dozens of hyperlinks from a document using this method takes time. Ctrl+Shift-F9 also disables one active hyperlink when it's selected. But to disable all active hyperlinks in a document, first press Ctrl+A to select the entire document or email, then press Ctrl+Shift-F9. Excel 10. Edit a cell F2 edits the active cell (text and formulas)--a quick and easy way to manage formulas. - See more at:

1 comment:

John Adam said...

Its really useful for IT And Business Operater as well.

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